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Operations that don’t need you in the room.

Your business already knows how to make money. Mana builds the operational capacity for it to keep growing without every decision, follow-up, and handoff running through you.

Every growing business eventually outgrows how it operates.

The warning signs show up before growth stops.

  • You're buried in the day-to-day

    Every task and decision runs through you, so the real work never gets your full attention.

  • More headcount isn't helping

    Each hire adds cost and coordination, but you're still the bottleneck.

  • Revenue depends on memory

    Follow-ups get missed and quotes go cold because no one is staying on them.

  • Your data is a mess

    It's scattered across tools and inboxes, so nothing is easy to find or trust.

  • The workflows live only in your head

    Step away and the work stalls, because the process was never written down.

  • Nothing moves without you

    You're the approval, the memory, and the backup plan for the whole operation.

First, we find where the business still depends on you.

In week one, we map how work moves, where decisions stall, what is costing time or revenue, and which workflow should be automated first.

You leave with a prioritized operational roadmap. Yours to keep.

Paid audit · Delivered in one week

What you get

The audit tells you what to build. The first deployment proves it.

From the operational audit

  • A map of work and decisions that still depend on the owner
  • Ranked opportunities based on revenue, time, and risk
  • A specification for the first workflow
  • Required tools, data, rules, and approval points
  • A rollout plan with measurable success criteria

From the first deployment

  • One working agent inside the tools the team already uses
  • Written business rules and sources of truth
  • Clear human approval points
  • A side-by-side validation period
  • Visible activity history and failure alerts
  • A recommendation for what to build next, after the first workflow proves itself

Mana runs the work.
You run the business.

Company-specific agents carry repeatable execution inside the tools you already use. Your team keeps the judgment. You set the rules.

  • It actually does the work

    Give it a task and it gets it done: writes the email, builds the quote, updates the system, sends it. You get the finished result, not a to-do list handed back to you.

  • It remembers so you don't have to

    Follow-ups and open tasks have a way of disappearing when everyone's busy. Mana keeps track and stays on them.

  • You set the rules

    Approve every move, or let it run on autopilot. You decide what it handles on its own and what needs your okay first.

One system. Every department.

Mana learns your brand and your rules once, then runs the repetitive work across your team so you stop getting pulled back into it.

A New Client Onboarding SOP being drafted by Mana, step by step.

Builds your SOPs and docs

Turns the steps in your head or transcripts into clear, written processes your team can follow.

A weekly project list with Mana flagging what's due, stuck, and on track.

Keeps projects on track

Acts as your project manager, tracking who's doing what and chasing what's stuck. Sends you daily or weekly briefs.

A team member asking Mana how to handle a refund request, answered from the company playbook.

An in-house help desk

Trained on how your company works, so your team can ask it instead of asking you.

A revenue report card showing $84,160 this month with Mana pulling the latest numbers.

Pulls your reports

Gathers the numbers from your tools into one report, sent to you on schedule.

Built around your business.

Each Mana agent learns your brand, reflects how your team works, and operates inside the tools you already use.

Trained on your brand

Your guidelines, your voice and tone, your offers. Everything it makes and says sounds like you.

It makes the calls you would

It learns from how you've handled things before, so it makes the calls you would, without pulling you back in.

Works in your tools

It plugs into the software you already use, so there's no migration required.

What no longer depends on the owner.

Real workflows, measured before and after.

Operators Edge

60-100+Hours Saved per Month

Operations: Data Collection & Reporting

  • 60 to 100+ hours saved every month
  • Reporting cycle covers 50+ franchise locations
  • Connects ad, CRM, ERP, and Booker data into client-ready PowerPoints with QC before delivery

Industrial Supplier

10 min → 60sper Quote Follow-Up

Sales: Lead Nurture & Pipeline

  • 50 to 100 hours of sales admin saved every month
  • $6.4M in quotes moved from the CRM into drafted follow-up emails
  • Follow-up sequences adjust by rep and improve with incoming data

Elev808 Designs

$10M+Invoiced Through One Controlled Process

Operations: Submissions & Invoicing

  • 25 to 50 hours saved every month
  • 1,000+ yearly submissions organized across 50+ suppliers and a team of 10 designers
  • Invoicing and submissions run through controlled review queues with blockers preserved

Huge Capital

30-60Hours Saved per Month

Marketing: Cold Email

  • A scored lead universe of 458,392 business-owner rows, built for their offer
  • Targeted campaign paths built for each of the trades they serve
  • 75 sending accounts running on the offer

How we work.

A proven three-step process, from operational diagnosis through ongoing improvement.

  • Step 1

    Operational Audit & Roadmap

    We go inside your operations to review your team, workflows, tools, and risks. You leave with a roadmap: the core problem, how work maps, where agents fit, what to build first, and a timeline. Yours to keep.

  • Step 2

    Build & Deploy

    We deploy your agent system inside your business. Integrated into the tools you already use. Built to operate as an extension of your team, not additional overhead.

  • Step 3

    Monitor & Improve

    Once deployed, we monitor and improve. Each agent evolves toward one of two outcomes: human-in-the-loop approval for high-stakes work, or full end-to-end automation for routine work.

Works where your business already works.

Mana connects to the tools your team already trusts. No migration. No rip-and-replace. No second place to manage the work.

  • HubSpot
  • GoHighLevel
  • Slack
  • Microsoft Teams
  • Google Workspace
  • Notion
  • Figma
  • Linear
  • Asana
  • Monday
  • Airtable
  • Dropbox
  • Stripe
  • Shopify
  • QuickBooks

Why Mana works.

We start with the business, not the technology.

  • Built around how your business actually runs

    We start with a proven operating pattern, then adapt it to your data, rules, approvals, and tools. The result follows how your company actually works.

  • Diagnosis before deployment

    We map the work, sources of truth, approval points, and failure risks before an agent touches the process.

  • One workflow, end to end

    We begin with one repeated job that matters. It runs beside the current process until the result can be trusted.

  • Trust grows before autonomy

    High-stakes work starts with human approval. Autonomy increases only after the agent has produced the right result repeatedly.

What our partners say.

“I can't tell you how clutch this automation is for MK's follow ups! His close rate is at least 2x now”

Adam

Chief Sales Officer · Industrial Supplier

From the Mana blog.

Read the blog

Frequently asked questions.

Find what should stop depending on you.

In one week, leave with a clear map of what to rebuild first, what it is costing today, and how to prove the first deployment.